Operations Manager

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Posted: October 5, 2018
Application Deadline: December 15, 2018

JOB ANNOUNCEMENT

 

Operations Manager

Please apply by 12/15/18
*Applications will be considered on a rolling basis until position is filled.*

This is an exciting opportunity to work on the front lines of social justice at a leading civil rights organization. We are expanding our team to meet the growing needs of our communities at this challenging moment. As the nation’s oldest legal organization focusing on the civil rights of Asian Americans and Pacific Islanders, Asian Americans Advancing Justice – Asian Law Caucus is a leader in defending the interests of low-income immigrants.

 

Position Description:

The Operations Manager has the opportunity to provide leadership in creating a healthy and welcoming office environment that reflects social justice values. The ideal candidate will have previous experience in supporting operations and office management. Candidates should be committed to and comfortable with the development of staff. Our organization expects to have close to 45 employees this year. The Operations Manager reports to the Director of Finance and Administration.

General Responsibilities:

  • Responsible for the day-to-day office management of Advancing Justice – Asian Law Caucus facilities.
  • Develop, implement, and evaluate office management procedures to ensure the smooth functioning of office (e.g. building systems, reception, common resources, required maintenance, janitorial, technology, safety, etc.).
  • Maintain safety and emergency plans for the organization and support training as needed.
  • Oversee office space management, central office supplies, etc.
  • Ensure equipment is maintained/stocked and office environment is friendly and professional.
  • Manage workspace set-up for all new employees at the office, onboarding to office procedures, and office orientation.
  • Supervise vendors, providers, and property management.
  • Manage meetings (meeting room setup, sets agenda, organizes meetings, and generates minutes).
  • Process bookkeeping (AP/AR) when it is needed.
  • Administer recruiting cycle including: posting, coordinating screening, scheduling interviews, new hire paperwork, on-boarding, etc.
  • Administer and process HR-related paperwork: separations, benefits, workers’ compensation, leave of absence requests, return-to-work program, etc.
  • Assist in development and implementation of personnel policies.
  • Respond to all internal requests, questions and issues in a timely manner.
  • Maintain employee records and files accurately and confidentially.
  • Assist in the investigation and resolution of personnel issues.
  • Coordinate time sheet in preparation of bi-weekly payrolls and process payrolls.
  • Other duties, as assigned

Qualifications:

  • Bachelor’s degree (B.A.) from four-year college or university preferred; four years of experience providing operations support and/or an equivalent combination of education and experience required.
  • Strong understanding of operations, technology and facilities management and interaction with finance and administration.
  • Acceptance and application of the confidential and professional nature of the position.
  • Understanding of or willingness to learn about state and federal labor laws and regulations, employee benefit plans, general employee communications, employee recognition programs, employment practices and training, personnel policies, workers’ compensation administration.
  • Must have the ability to effectively manage multiple priorities and complete assignments within established time frames.
  • Good communication (verbal and written) and time management skills.
  • Knowledge of Microsoft Outlook, Word, and Excel, as well as experience with Human Resources Information Systems (ADP preferred). Knowledge of Microsoft PowerPoint and Publisher is helpful.
  • Ability to maintain databases and keep complex records and files.
  • Ability to communicate on an individual (and sometimes large group) level, and adapt content and style as needed.

Salary and Benefits: This is a full-time, exempt position. Salary is based on experience and principles of internal equity. The salary range is $65-$73K. A full benefits package is included.

Application Process: Interested candidates should e-mail the following to jobs@advancingjustice-alc.org: resume; cover letter summarizing interest, qualifications and experience; and three references. Kindly put “Application – Operations Manager in the subject line of the e-mail. Please submit materials in PDF format. No phone calls, please.

Asian Americans Advancing Justice – Asian Law Caucus is an equal opportunity/affirmative action employer. All persons are encouraged to apply, regardless of race, ethnicity, national origin, gender, disability, sexual orientation or religious affiliation.

ALERT: ICE is planning raids on the Cambodian community in the next few weeks. If you are Cambodian, have a deportation order, and were asked to check-in with ICE soon, contact 415-952-0413 to speak to a lawyer.

For resources and information regarding legal services, visit SEAraids.org
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ALERT: ICE is planning raids on the Cambodian community in the next few weeks. If you are Cambodian, have a deportation order, and were asked to check-in with ICE soon, contact 415-952-0413 to speak to a lawyer.

For resources and information regarding legal services, visit SEAraids.org

View previous comments

My understanding is the US plans to deport 200 cambodians per year until everybody with an order of removal is deported. I don't mean to cause fear but I strongly encourage anybody with a removal order to fight their cases now because once you are detained it becomes much more difficult to have access to attorneys and other resources. I fear this cycle will continue over the next few years.

7 hours ago   ·  10

5 Replies

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None of us are free unless all of us are free from fear! This is unacceptable!

8 hours ago   ·  8
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I love you all, my Southeast Asian brothers and sisters! You’re not alone in this fight!!

3 hours ago   ·  1
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Started with Mexicans, Muslims, now Cambodians... who is next?

7 hours ago   ·  3

2 Replies

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Immigration lawyer ain’t going to do anything but take your money

4 hours ago   ·  2
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Again come on! This is no way to live😠

8 hours ago   ·  1
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Thavanh Vongkeo

7 hours ago
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Lean Pil share with your philly friends

5 hours ago
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David Seng

6 hours ago
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What about Stockton???? My brother in law check in march!!!! What should he do???

5 hours ago

2 Replies

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I am an immigration attorney and I was at immigration court today. I represented four individuals, all from Vietnam, all legal permanent residents with old crimes and recent entries to the U.S. I echo the suggestions above. If you have a removal/deportation order, if you have a history of crimes, if you plan on traveling outside of the U.S., speak with an immigration attorney.

2 hours ago
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Devon Lernsdale

2 hours ago

1 Reply

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This is crazy... the group just left and they starting again already😡

7 hours ago
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Do we have information on Massachusetts?

8 hours ago

2 Replies

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Pechta Sok

5 hours ago
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Molly Mall

45 minutes ago
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The Cambodian and Viet communities are again targeted by US militarism-police abuse: from being attacked and displaced in the war in Indochina to becoming refugees to living in US ghetto-conditions to jail now to deportation. This is generational torture by imperialism. Like the Central American exodus the US exports war and guns, imports labor via refugees, over polices them and deports people, and so the cycle continues. I am so sad and sick. I take actions at rallies and make donations to express my rage and solidarity but where do I put the sadness.

7 hours ago   ·  7

2 Replies

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Don’t Check it,go somewhere n live off the land, if your gon get deported anyway

4 hours ago
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