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Executive Assistant - Development

September 8, 2022 Job Listing

Executive Assistant - Development
Regular, Full-time, Non-Exempt position
Hybrid Work Schedule, Based in San Francisco

Please apply by 09/23/2022

The Opportunity


The Executive Assistant - Development works under the direct supervision of the Development Director. This key position supports the Director of the Development and the Development team to advance the organization’s goals. The position calls for a highly organized individual with strong interpersonal, written, and verbal skills who is a highly resourceful team player, with the ability to be effective independently. This is a confidential position, outside of the bargaining unit.

The Organization


ALC is the nation’s first legal organization focusing on advancing and defending the civil rights of Asian Americans and Pacific Islanders (AAPIs). Since 1972, ALC has litigated high-profile civil rights cases, advocated for the passage of landmark policy changes, and provided an array of services, including community education, advocacy, and direct client representation to further the rights of low-income immigrants and communities of color. Current program areas include Workers’ Rights, Immigrant Rights, Housing Rights, Criminal Justice Reform, National Security & Civil Rights, and Voting Rights. A growing staff of over 50 provides strong collegial support and opportunities to learn about and collaborate with other program areas. ALC is based in San Francisco, a hub of the Asian American rights movement, progressive politics, and social justice activism. We are committed to serving the vast diversity of communities of Asian descent, including Arab, Middle Eastern, and Muslim communities. Our fights for justice and equity are informed by and in solidarity with fights for liberation by and for Black, Indigenous, and Latinx communities.

Responsibilities

  • Day-to-day activities vary in this dynamic position and include the following:
  • Working closely with the Development Director to be informed of and ready for upcoming commitments and responsibilities, following up appropriately
  • Planning and coordinating a variety of administrative tasks including managing calendars, reports, correspondence, materials preparation, proofreading, editing, arranging meetings, setting agendas, and compiling document packets
  • Communicating directly, and on behalf of the Development Director, with Board members, donors, and others, on matters related to the Development Director’s portfolio
  • Working with the Development Director and Director of Alumni Relations to plan, schedule, run logistics, and take notes for meetings.
  • Working closely with the Development team to support fundraising
  • Researching, prioritizing, and following up on incoming issues and concerns addressed to the Development Director, including those of a sensitive or confidential nature
  • Determining the appropriate course of action, referral, or response
  • Researching topics and requested by the Development Director to prepare them for meetings and presentations.
  • Supporting the Development Team with administrative tasks
  • Assisting with strategic initiatives under the direction of the Development Director
  • Assisting with and coordinating special projects, representing the Development Director at designated meetings, and periodically giving presentations as requested.
  • Compiling and submitting Development Director receipts for reimbursement by email.
  • Additional administrative duties, including data entry, as assigned


Qualifications

  • Bachelor's degree required or equivalent experience
  • 3-5 years of executive and/or administrative experience
  • Experience and interest in internal and external communications, partnership, and fundraising
  • Ability to listen, discern, and keep track what is important about a task and follow through on task specifics, in light of many tasks
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and ability to build relationships with stakeholders, including staff, board, external partners, and donors
  • Strong written and verbal communication skills, particularly in business email correspondence
  • Approaches problem-solving proactively and demonstrates strong judgment and decision-making capability
  • Highly resourceful team player, with the ability to also work independently and problem-solve
  • Forward-looking thinker, who actively seeks opportunities and proposes solutions
  • Proven ability to handle confidential information with discretion
  • Commitment to social justice
  • Proficient in Zoom, MS Office, Google Suite, Asana, Salesforce, and other technology platforms


Salary and Benefits

This is a regular, full-time, exempt position. The annual compensation depends on years of relevant experience, the range is $64,000 to $83,505. ALC offers an additional $1,000 annual compensation for proficiency in a language other than English and an additional $1,000 annual compensation for graduate degree(s).

ALC’s comprehensive benefits package includes the following: generous vacation and paid holidays; medical, dental, disability, and life insurance coverage; a flexible spending account (FSA); and 401K retirement plan with employer non-elective contribution and match.

Application Process


Interested candidates should submit the following:

  • Cover letter explaining your interest in the position
  • Resume
  • Writing sample (no more than 5 pages)
  • Three professional references

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Advancing Justice – Asian Law Caucus is an equal opportunity/affirmative action employer. All qualified persons are encouraged to apply, regardless of race, color, creed, ethnicity, national origin, ancestry, age, height, weight, sex, gender, sexual orientation, gender expression, disability, HIV status, marital or domestic partner status, or religious affiliation.